Template
The follow-up email to send after a meeting
A good follow-up email after a meeting is short: a one-line thank-you, the decisions, who will do what by when, and the next step. Send it the same day using the template below.
| Sharing | Share notes by link, PDF or Word. Anyone with a link can read it without an account, and you can turn the link off. |
|---|---|
| What you get | A summary, the decisions, action items with owners and dates, open questions and the full transcript. Action items can become tasks and be placed on Google Calendar. |
Follow-up email template
Aim for under 150 words. Replace the brackets.
Subject: [Meeting name] — decisions and next steps Hi [name / everyone], Thanks for the time today. Here's what we agreed: Decisions - [Decision] - [Decision] Next steps - [Name]: [action] by [date] - [Name]: [action] by [date] Still open - [Question] — [who will answer] Next: [next meeting or milestone, with date]. [Your name]
Example, filled in (fictional)
Subject: Onboarding project — decisions and next steps Hi Jordan, Thanks for the time today. Here's what we agreed: Decisions - Start with the three-week pilot in November Next steps - Jordan: share the team list by Thursday - Me: send the pilot plan by Monday Still open - Budget sign-off — Jordan to confirm with finance Next: kickoff call on 4 November. Alex
What to leave out
Don't retell the meeting. People want the outcome: what was decided and what happens next. Link to full notes if they need detail.
Send it from your notes
If you record with Timo, the decisions and action items are already written. Share the notes as a link, a PDF or a Word file alongside your email, or copy the parts you need.
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Questions
When should I send a follow-up email after a meeting?
The same day, ideally within an hour, while everyone remembers.
What should a meeting follow-up email include?
A short thank-you, the decisions, each person's next step with a date, open questions and the next milestone.
How long should it be?
Under 150 words for most meetings. Link to full notes for detail.